In this Privacy Policy (hereinafter – the Privacy Policy), we provide information about how VšĮ “4Agileurope”, company code 307501390, with its registered office at Vilnius, Paberžės g. 10-22, LT-07154, Lithuania (hereinafter – the Company), processes your personal data that you may provide on the website www.ecforum.eu (hereinafter – the Website), by contacting us via email, post, telephone, or by visiting the Company’s registered office.

What personal data do we collect?

When you visit the Company’s website or registered office, or contact us by email, post, or telephone, we may collect the following information:

• information collected through cookies (see “What cookies are used on this website?”);
• information you provide when submitting requests, inquiries, or complaints (name, surname, email address, text of the inquiry). We will retain this data for 2 (two) years from the date your inquiry is received;
• any other personal data that you may provide to us at any time while using our Website or communicating with us. We will retain this data for 2 (two) years from the date it is provided.

What cookies are used on this website?

A cookie is information sent by a web server to a web browser and stored in the browser. This information is sent back to the web server each time the browser requests to open a page from the server. This enables the web server to identify and track the web browser.

More information about the cookies used on the Website is provided below:

Cookie Name	Purpose of the Cookie	Time of Creation	Expiration Date	Data Used
_ga	Used to collect statistical information about website traffic.	Upon entering the website	2 years	Unique ID
_gat	Used to limit the number of requests to doubleclick.net.	Upon entering the website	1 minute	1
_gid	Used to collect statistical information.	Upon entering the website	24 hours	Unique ID

Where may we disclose your personal data?

We may disclose your personal data to data processors who provide services to us (such as information technology, software maintenance and administration services, security services, document archiving service providers, etc.) and who process your data on behalf of the Company as the data controller.

Data processors are entitled to process personal data only in accordance with our instructions and only to the extent necessary. When engaging data processors, we take all necessary measures to ensure that they also implement appropriate organizational and technical measures to safeguard personal data and maintain its confidentiality.

Please be informed that your personal data will not be transferred to any third country and/or international organization.

How is your personal data processed?

Your personal data will be processed in accordance with the requirements of the Law on Legal Protection of Personal Data of the Republic of Lithuania and other applicable legal acts.

We process your personal data only on lawful grounds defined by data protection legislation — namely, on the basis of your consent and in cases where personal data must be processed due to the Company’s legitimate interest.

When processing your personal data, we implement organizational and technical measures to ensure the protection of personal data against accidental or unlawful destruction, alteration, disclosure, or any other unlawful processing.

How long do we retain your data?

We will retain your personal data in accordance with the conditions set out in this Privacy Policy. After the retention period expires, your data will be deleted or destroyed.

In cases where your personal data is included in the texts of relevant documents (contracts, orders, requests, etc.), we will archive and retain them for the periods specified in the General Index of Document Retention Periods approved by the order of the Chief Archivist of Lithuania.

We undertake to retain your personal data in all cases no longer than required for the purposes of data processing or as required by law, where a longer data retention period is established.

What are your rights?

You have the right to:

• submit a written request to receive information as to whether personal data relating to you is being processed and, if so, to access your personal data and the following information: the purposes of data processing; the categories of personal data concerned; the recipients or categories of recipients to whom your personal data has been or will be disclosed; where possible, the retention period of the personal data or, if not possible, the criteria used to determine that period;
• request the rectification of inaccurate or incomplete personal data relating to you;
• request the erasure of your personal data. However, this right is not absolute and may be justified where at least one of the following grounds applies: the personal data is no longer necessary for the purposes for which it was collected or otherwise processed; you withdraw your consent on which the processing is based and there are no other legal grounds for processing; your personal data has been processed unlawfully; your personal data must be erased in order to comply with a legal obligation;
• request the restriction of processing of your personal data in one of the following cases: you contest the accuracy of the data for a period enabling us to verify the accuracy of your personal data; the processing of your personal data is unlawful and you oppose the erasure of the data and request the restriction of its use instead; we no longer need your data for the purposes of processing, but you require it for the establishment, exercise, or defense of legal claims. Where the processing of your personal data is restricted, we may process such data, except for storage, only with your consent or for the establishment, exercise, or defense of legal claims and/or for the protection of your rights or the rights of another person, or for reasons of public interest;
• request that we transfer your personal data to another data controller, where technically feasible;
• lodge a complaint with us if you believe that your rights as a data subject have been and/or may be violated.

How can you exercise your rights?

You may exercise your rights by contacting us:

by email: contact@ecforum.eu

by post at Vilnius, Paberžės g. 10-22, LT-07154

by visiting the registered office of UAB 4Agileurope at Vilnius, Paberžės g. 10-22, LT-07154

We will respond to written requests, complaints, or claims in accordance with the procedures and time limits established by applicable legal acts. We will endeavor to provide you with information as soon as possible, but no later than 30 days from the date of receipt of your request.

If, upon receiving a request, complaint, or claim, we have doubts regarding the identity of the applicant, we have the right to request an identity document.

If we fail to provide the necessary information and/or you have complaints regarding the processing of your personal data, you have the right to lodge a complaint with the State Data Protection Inspectorate.

How do we inform you about changes to the Privacy Policy?

We may update or amend this Privacy Policy at any time. The updated or amended Privacy Policy will take effect from the date of its publication on our Website. You should review it periodically to ensure that you are satisfied with the current version of the Privacy Policy.

When we update our Privacy Policy, we will notify you of any material changes by posting them on the Website. To find out when the Privacy Policy was last updated, you may check the “Last Updated” date indicated below.

How to contact us?

If you have any questions regarding the terms of this Privacy Policy, please feel free to contact us using the information below, by calling the telephone number provided, or by sending an inquiry by post or registered mail:

VšĮ 4Agileurope

Company code 307501390

Address: Vilnius, Paberžės g. 10-22, LT-07154, Lithuania

Email: contact@ecforum.eu

This Privacy Policy shall be governed by the laws of the Republic of Lithuania. Any disputes arising from these privacy provisions shall be settled through negotiations, and if this is not possible, in the courts of the Republic of Lithuania in Vilnius.